Southern Illinois University Edwardsville Logo

 
  • Admissions
    • Apply to SIUE
    • Visit/Tour SIUE
    • Areas of Study
    • Tuition & Fees
    • Financial Aid
    • Housing
    • Request Info

    • Undergraduate
    • Graduate
    • International
  • Academics & Library
    • Degrees & Programs
    • College of Arts & Sciences
    • School of Business
    • School of Dental Medicine
    • School of Education, Health and Human Behavior
    • School of Engineering
    • School of Nursing
    • School of Pharmacy
    • Graduate School
    • Library & Information Services
    • East St. Louis Center
  • Athletics
    • Baseball (M)
    • Basketball (M)
    • Basketball (W)
    • Cross-Country (M)
    • Cross-Country (W)
    • Golf (M)
    • Golf (W)
    • Soccer (M)
    • Soccer (W)
    • Softball
    • Tennis (M)
    • Tennis (W)
    • Track & Field (M)
    • Track & Field (W)
    • Volleyball
    • Wrestling
    • SIUE Cougars
  • Maps
    • Interactive Campus Map
    • Directions & Transportation
    • Parking on Campus
    • Downloadable Maps
    • Visit/Tour SIUE
  • News
  • Research
  • Giving
    • Give Online
    • Reasons for Giving
    • Where to Give
  • About SIUE
    • About the Area
    • Quick Facts
    • Mission, Vision & Values
    • Points of Pride
  • Search

Southern Illinois University Edwardsville

  • Civil Service Current Jobs
  • Civil Service Ongoing Recruitment
  • Civil Service Extra Help Jobs
  • Administrative / Professional Current Jobs
  • Administrative / Professional Ongoing Recruitment
  • Applicant Profile
  • How Do I.... & FAQs

Illinois residency is required for Civil Service positions. Positions in Occupational Area 01, 02 and 03 require residency within 180 calendar days of the start date. All other Civil Service positions require current Illinois residency to apply. The Occupational Area for this position is listed below.

Search Again
Civil Service Job Details
Office Support Specialist, Open Recruitment/Testing (FY23-14004)
04
CS Salaried Full time

Illinois Residency Requirement: This position requires current Illinois residency to apply.

SIUE is pleased to announce Open Recruitment/Testing for Office Support Specialist positions** for the FY23 year.   The Office Support Specialist performs a wide variety of office support tasks that require the use of judgment and initiative, and the ability to operate computer systems utilizing various office software packages. Knowledge of the organization, programs, practices, and procedures of the unit is central to the performance.

An Office Support Specialist typically performs but not limited to the following: 
• Maintains a calendar of operating or administrative commitments and notifies the principal(s) and/or affected staff of deadlines. 
• Coordinates unit operational projects, meetings, conferences, and travel arrangements and monitors and expedites progress. 
• Prioritizes the principal(s)' incoming mail and drafts initial responses of the activities of the principal(s) and/or the procedures of the unit. 
• Composes correspondence and reports requiring knowledge of the activities of the principal(s) and/or the procedures of the unit. 
• Signs documents for the principal(s) as directed. 
• Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures. 
• Supervises the maintenance of comprehensive files and records systems for a large and/or complex unit, which may include confidential materials. 
• Plans, organizes, assigns, and reviews the work of the unit's clerical staff and participates in their selection, training, and evaluation. 

Other duties and responsibilities may be assigned in support of the department/university’s mission and goals. 

**Please note: This posting is for Open Recruitment Civil Service testing at Southern Illinois University Edwardsville.  Open Recruitment/Testing indicates an ongoing need to recruit persons interested in this job title. This listing does not represent an actual vacancy; rather it allows interested persons to apply for current and/or future vacancies with this title in general.  If you meet the minimum qualifications, you will be eligible to sit for the Civil Service exam to be added to the employment register for current and/or future vacancies within this job title.

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including:
*Medical, dental and vision insurance; 
*Life insurance;
*SURS retirement plan;
*Supplemental retirement savings plans;
*Paid vacation and sick leave accrual;
*Generous holiday schedule/paid holidays;
*WorkLife programs;
*Employee Assistance Program (mental health and wellness);
*Employee discounts (local and national retailers);
*University tuition waivers (full-time receive 100% waiver of tuition*)
*Limits on credits hour per semester, student fees still apply.

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits   

To Apply for this Vacancy:
When applying through the HireTouch system, please be sure to complete ALL the 2022 forms that are attached to the job located under your Applicant Profile box (refresh browser if needed).

Applicants must submit an updated and complete Civil Service Application, which must include complete employment history, through HireTouch.  The application is the last form in the document package.  If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect a thorough list of relevant skills and experience related to the minimum qualifications listed for this position.  While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed" not for a list of employment history.)  If the Civil Service application is incomplete you will not be considered for the position as our office will be unable to evaluate your submission to determine if you possess the required minimum qualifications. 

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility.   Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment.  Some positions are represented by a union and may incur union dues.  For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. We strongly encourage candidates from historically underrepresented groups, including women, members of racially minoritized groups, and individuals with disabilities, to apply.  For more on our State of Diversity, visit SIUE Mission, Goals and Plans 

1.  High school graduation or equivalent.
2.  One (1) year (12 months) of work experience comparable to the second level  of this series.
3.  Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
  a.  Work experience performing office/clerical activities, including use of computer systems.
  b.  College or university coursework in any curriculum:
       -Twelve (12) semester hours = six (6) months
       -Twenty-four (24) semester hours = twelve (12) months
       -Thirty-six (36) semester hours = eighteen (18) months
       -Forty-eight (48) semester hours = twenty-four (24) months

Non-Exempt
$2,654.60 Monthly/$31,855 Annual (Non-Negotiable); Excellent benefits package.
Permanent
06/30/2022
Search Again

About SIUE

SIUE is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose to shape a changing world. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live.

 

Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the natural beauty of the Mississippi River’s rich bottom land and only a short drive from downtown St. Louis, the SIUE campus is home to a diverse student body of more than 14,000.

 

Learn more at siue.edu.

 

© 2020 SIUE, Edwardsville, IL 62026 | Contact SIUE | Privacy Policy | Legal Notices | Equal Opportunity Employer | Employment | Emergency Notification (e-Lert)

 

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

 

Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities. In compliance with the ADA Amendments Acts (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Southern Illinois University Edwardsville, please call 618-650-2190 or email EmploymentHR@siue.edu.

The SIUE Annual Security and Fire Safety Report is available online at http://www.siue.edu/securityreport.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

  • Current Students
  • Faculty & Staff
  • Alumni
  • Business Partners
  • Parents
  • Community
  • Veterans
  • SIUE Starfish Logo
  • CougarNet
  • Blackboard
  • SIUE Email