Illinois Residency Requirement: This position requires current Illinois residency to apply.

SIUE is pleased to announce Open Recruitment/Testing for Office Support Specialist positions** for the FY23 year.   The Office Support Specialist performs a wide variety of office support tasks that require the use of judgment and initiative, and the ability to operate computer systems utilizing various office software packages. Knowledge of the organization, programs, practices, and procedures of the unit is central to the performance.

An Office Support Specialist typically performs but not limited to the following: 
• Maintains a calendar of operating or administrative commitments and notifies the principal(s) and/or affected staff of deadlines. 
• Coordinates unit operational projects, meetings, conferences, and travel arrangements and monitors and expedites progress. 
• Prioritizes the principal(s)' incoming mail and drafts initial responses of the activities of the principal(s) and/or the procedures of the unit. 
• Composes correspondence and reports requiring knowledge of the activities of the principal(s) and/or the procedures of the unit. 
• Signs documents for the principal(s) as directed. 
• Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures. 
• Supervises the maintenance of comprehensive files and records systems for a large and/or complex unit, which may include confidential materials. 
• Plans, organizes, assigns, and reviews the work of the unit's clerical staff and participates in their selection, training, and evaluation. 

Other duties and responsibilities may be assigned in support of the department/university’s mission and goals. 

**Please note: This position is an Open Recruitment Civil Service posting at Southern Illinois University Edwardsville.  This listing does not represent an actual vacancy; rather it allows interested persons to apply for this title in general.  If you meet the minimum qualifications, your application materials will be assessed and your name will be added to the employment register for current and/or future vacancies within this job title.

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including:
*Medical, dental and vision insurance; 
*Life insurance;
*SURS retirement plan;
*Supplemental retirement savings plans;
*Paid vacation and sick leave accrual;
*Generous holiday schedule/paid holidays;
*WorkLife programs;
*Employee Assistance Program (mental health and wellness);
*Employee discounts (local and national retailers);
*University tuition waivers (full-time receive 100% waiver of tuition*)
^{*Limits on credits hour per semester, student fees still apply.}
For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits   

To Apply for this Vacancy:
When applying through the HireTouch system, please be sure to complete ALL the 2022 forms that are attached to the job located under your Applicant Profile box (refresh browser if needed).

Applicants must submit an updated and complete Civil Service Application, which must include complete employment history.  The application is the last form in the document package.  Your application should reflect a thorough list of relevant duties and experience related to the minimum qualifications listed for this position.  Please be detailed in current and past job duties, as this is what is used in the credential assessments.  Vague notations such as “clerical duties” or “admin duties” do not allow testing to give an accurate and complete assessment, please detail duties completed while working.  While a resume may be submitted with the application, data for each employer must be listed on this application form. ("See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed").  If the Civil Service application is incomplete you will not be considered for the position as our office will be unable to evaluate your submission to determine if you possess the required minimum qualifications. 

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility.   Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check prior to an offer of employment.  Some positions are represented by a union and may incur union dues.  For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. We strongly encourage candidates from historically underrepresented groups, including women, members of racially minoritized groups, and individuals with disabilities, to apply.  For more on our State of Diversity, visit SIUE Mission, Goals and Plans 

1.  High school graduation or equivalent.
2.  One (1) year (12 months) of work experience comparable to the second level  of this series.
3.  Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
  a.  Work experience performing office/clerical activities, including use of computer systems.
  b.  College or university coursework in any curriculum:
       -Twelve (12) semester hours = six (6) months
       -Twenty-four (24) semester hours = twelve (12) months
       -Thirty-six (36) semester hours = eighteen (18) months
       -Forty-eight (48) semester hours = twenty-four (24) months