Illinois Residency Requirement: This position requires current Illinois residency to apply.
 

The School of Pharmacy is currently seeking qualified applicants for the position of Office Manager. This position is the first point of contact and primary ongoing communication for students and external preceptors for the Office of Experiential Education (OEE). This individual manages the administrative needs of the pre-experiential process and pre-rotation process on behalf of Clinical Pharmacy Faculty, ensures student documentation meets program requirements and coordinates with external partners regarding compliance with affiliation agreement language. The qualified candidate manages, reviews, and maintains confidential and sensitive information regarding student eligibility, anticipates and responds to detailed administrative support needs of office. The Office Manager serves as primary point of contact for pre-experiential processes such as background screening logistics and collection, immunization documentation, and training logistics. Additionally, the qualified candidate oversees the experiential education database. Serves as liaison between preceptors to arrange logistics, availability, and review for appropriate classification as well as audits student schedules, compares schedules to accreditation requirements and School of Pharmacy policies and determines appropriate placements options and coordinates with preceptors and external sites for change approval. Further duties will be added based on the needs of the department.

To Apply for this Vacancy:

Click the “Apply for Position” button at the top of the job description page.  This will prompt you to access your existing HireTouch account or create a new account, only create a new account if you have NEVER done so previously.  After logging in or completing your new profile, you can then complete the required SIUE application documents for each individual position. Please be sure to complete updated 2023 forms that are attached to the job located under your Applicant Profile box.

Applicants must submit an updated and complete Civil Service Application, which must include complete employment history, through HireTouch.  If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position.  While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".)  If the application is incomplete you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications. 

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility.   Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment.  

For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.

1.             High school graduation or equivalent.

2.             Two (2) years (24 months) of work experience comparable to the third level of this series.